Coastline ROP

Priorities: 2013-2014

FINAL STATUS REPORT

I. Improve ROP instructional programs to assist students in acquiring college and career-readiness skills.

A.	New fall course, Sports and Entertainment Marketing, offered at Fountain Valley High School. Status: Completed.
B.	New spring course, Pharmacy Technician, offered at Westminster High School as the capstone class in the Health Sciences Academy. Students who complete the course may elect to take the pharmacy technician certification exam and become a certified pharmacy technician. Status: Completed.
C.	New spring course, Manufacturing and Engineering Technology, Trabuco Hills High School. Status: Completed.
D.	New fall 2014 class, Auto Technology, will be offered on the Golden West Community College campus. Edison, Fountain Valley, and Huntington Beach High School students are eligible to enroll. This represents a collaboration between HBUHSD, Golden West Community College, and the ROP. Status: Completed.
E.	Planning a new course, Sustainable Urban Agriculture, to be offered at Huntington Beach High School in the fall of 2014. Status: In-Process.
F.	Received approval from the dental board for the “mini course,” Dental Practice Act. We are still waiting for approval for the Infection Control curriculum. Once approved, we will incorporate these “mini courses” into our Dental Assisting programs. We already have the radiology license and coronal polish certifications. With all four certifications in place, the dental program will be more comprehensive and students will be eligible to take the Registered Dental Assistant exam. Status: In-Process.
G.	Food Service Safety and Sanitation training has been added to the curriculum in our Hotel and Tourism Internship class. Students who complete the exam will receive the ServSafe Certification. Status: Completed.
H.	New fee-based class for adults, Emergency Medical Technician. Status: Completed.
I.	New summer fee-based class for adults, Pharmacy Technician Certification Exam Preparation. Status: Completed.
J.	Two additional courses approved for UC/CSU admission: 1) The Art of TV and Video Production and 2) Entrepreneurship. Status: Completed.
K.	Three teams of teachers and instructional coordinators participated in the Standards Alignment Training at Colton-Redlands-Yucaipa ROP. The three-day training guided teams through a process of aligning curriculum to the CTE Model Curriculum Standards and the Common Core State Standards. Instructional teams will replicate the process with Coastline ROP teachers until all course outlines have been revised. All outlines will include key assignments and will incorporate the Common Core Mathematical Practices, high-level text-based discussions and the reading of informational text. Status: Completed.
L.	CTE teachers from SVUSD attended a district-sponsored staff development workshop focused on understanding the new CTE standards and the Common Core Literacy Standards for Technical Subjects. Status: Completed.
M.	Teachers in the arts, media and entertainment pathway attended training at National University provided by OCDE and the California Arts Project entitled “Teaching the Uncommon: Common Core in the Arts.” Status: Completed.
N.	Digital media arts and medical pathway teachers from NMUSD attended a workshop offered by the San Bernardino County Office of Education entitled “Finding the Common Core in the Arts.” Status: Completed.

II. Strengthen services to students and create a supportive learning environment.

A.	Career specialists are helping to support student engagement through college and career exploration activities including college and career fairs; career assessment testing using Kuder, Naviance, and ASVAB; assisting with community college senior days at OCC, SVCC, IVC, GWC; hosting industry panels and guest speakers during lunch; and making classroom presentations. Status: Completed
B.	Career specialists are providing ROP “after-bell” teachers with information about students with special needs. They work with on-campus case carriers to complete referral forms indicating what accommodations are necessary to assist the student in successful course completion. The form allows case carriers to inform the teacher of necessary accommodations. Status: Completed
C.	Additional reference materials designed to help teachers identify and effectively work with students who have a variety of learning disabilities have been written. They describe the behaviors that may be preventing students from achieving competencies and offer teaching strategies to assist students. Status: Completed
D.	Career Specialists attended a presentation conducted by ROP Diversified Careers Service teachers. The presentation included information about strategies to use while assisting students with special needs and on preparing for IEP meetings. Status: Completed
E.	Career specialists worked with high school counselors to increase awareness of ROP services by presenting at school-wide staff meetings and to parents (e.g., PTA, PTSA, ELAC, Transition Services, and Parent Nights). Status: Completed
F.	Each career specialist interviewed 15 or 16 students. The results of the 368 interviews will help to guide the development of the marketing and communication plan. Status: Completed

III. Ensure that ROP business operations are conducted in a fiscally sound manner.

A.	The superintendent has worked with legal counsel, other JPA ROP superintendents, and a partner district superintendent on a revised Joint Powers Agreement (JPA). If a legislative solution is not in place by July 1, the ROP will proceed with this process and ask member districts to adopt a revised JPA next year. Status: Completed
B.	Coastline ROP assisted in the preparation of two Career Pathways Trust Grants. The Orange County Department of Education regional consortium which included several school districts, community colleges, and other Orange County ROPs applied for the $15 million grant and was funded. The ROP partnered with IUSD to apply for a local consortium grant for $600,000. However, this grant was not funded. Status: Completed
C.	To date, Coastline ROP has been awarded approximately $76,500 in grant funds. The funds have been used to conduct teacher externships, develop lessons that integrate math and science with an electric guitar making project, organize a pilot project which provides teachers and students the opportunity to work with the UC Davis C-STEM (Computing-STEM) curricula, and organize a Game-A-Thon for Orange County high school and college students. In addition, Saddleback College passed through $4,000 of SB 70 funds for professional and curriculum development. Status: Completed
D.	A cost analysis of prior year expenditures for supplies paid through interagency agreements was conducted. It was determined that the ROP will not increase interagency supply budgets at this time. However, the ROP will continue to make supply and equipment purchases for classes covered by interagency agreements on an as needed basis. Status: Completed

IV. Improve strategies that utilize technology to increase the efficiency and efficacy of the organization.

A.	To increase services in the area of educational technology, Joshua Coy has been promoted from Technology Specialist to the position of Information and Education Technology Specialist. He has developed training modules for Google Apps for Education and Chromebook. Status: Completed
B.	Emerging technologies are continually being analyzed to determine their potential use and application. Reviews of some of these technologies have been placed on the Coastline ROP website. Technologies being evaluated include Google Apps for Education, Diigo, and Prezi. Currently posted are evaluations on the iPad, Apple TV, Chromecast, DropBox, and Google Drive. Status: Completed
C.	We are in the process of implementing the AERIES student information system. The transition is proving more difficult than expected. Student data has been extracted from our current system, AIM, and uploaded into AERIES. We continue to work with Eagle Software’s technicians on the final details. Full implementation and training is scheduled for summer. Status: In-Process
D.	Our technicians have been working with individual high school technology departments to ensure that the SBAC testing browser is installed in labs shared by the ROP and the schools. All shared labs currently have the browser installed. Special SBAC student accounts and user accounts have been created so that district staff can easily log in and administer SBAC testing. Status: Completed

V. Refine human resources processes and procedures.

A.	In September, the Board of Trustees approved an amount not to exceed $300,000 for salary increases for all regular employees who were employed in the 2012-2013 fiscal year. Status: Completed
B.	Due to changes in personnel and the changing needs of the organization, the following adjustments to the ROP structure were implemented. Promote Joshua Coy, Technology Specialist, to the position of Information and Education Technology Specialist. Promote Linda Doone, Accounting/Payroll Specialist, to the position of Accounting/Budget Specialist. Promote Merry Kim, Project Specialist, to the position of Education and Partnership Development Specialist. Status: Completed
C.	Coastline ROP has completed its work with the OCDE on the implementation of the HR 2.0 System. The system is live and fully functional. Status: Completed

VI. Strengthen business/industry partnerships and alliances.

A.	In collaboration with the community colleges, the ROP organized a job shadowing opportunity at the Marriott Irvine, the Marriott Newport Beach, and the Wyndham Hotel for 22 culinary arts students from Newport Harbor High School. Status: Completed
B.	As a result of collaboration with Haas Automation, Inc., Trabuco Hills High School and Coastline ROP, the HTEC center was created. Additionally, six other business partners donated equipment, software, and supplies. The Haas Foundation also donated $10,000 in scholarship funds for Coastline ROP students in our manufacturing and engineering classes. Status: Completed
C.	Coastline ROP was awarded $10,000 as part of a community college grant to organize teacher externships for high school and college instructors in the field of Global Trade. Teachers will have opportunities to participate in the externships in the summer or fall of 2014. Status: In-Process
D.	Meetings with the president of the Orange County Automobile Dealers Association (OCADA) have led to the development of an alliance with that organization. OCADA will provide funding for the required uniforms for students in the new auto technology class at Golden West College. Status: Completed
E.	In her capacity as a CTEoc facilitator, the ROP education and partnership development specialist arranged tours and presentations for digital media arts teachers from the following companies: PBS Southern California, PointBurst, Tedx Orange Coast, One Aura, and Red Digital Cinema. Status: Completed
F.	The superintendent is a member of the Orange County WIB and a member of the WIB Youth Council. Status: Completed
G.	The education and partnership development specialist is a member of the Irvine Chamber of Commerce and has been asked to chair the Job-Shadow and Internship Taskforce. Status: Completed
H.	With the assistance of Full Capacity Marketing, telephone interviews were conducted with current business partners to determine how the ROP can improve and expand its current student internship program. Staff will study this survey over the summer; required improvements will be implemented. Status: In-Process

VII. Provide a professional growth program to improve and enrich practices for all staff.

A.	With the implementation of the Common Core State Standards, the revised Career Technical Education Standards, the Smarter Balanced Assessment testing, AERIES, and the WASC Self-Study process, it is necessary to provide staff with numerous professional growth opportunities. This year we have spent close to $90,000 on professional development activities which is significantly higher than what we have spent in the past several years. Staff has been involved in more than 80 workshops, conferences, and seminars. Status: Completed
B.	The technology department is providing training in the area of emerging technologies. In addition to those mentioned earlier, we have provided training on LanSchool, a classroom computer management tool utilized in all ROP PC labs. Status: Completed
C.	Teachers in MAC Labs have been trained in the use of Apple Remote Desktop allowing them the same type of control, file sharing, and application management as LanSchool. Apple’s latest operating system is Mavericks. As we migrate to Mavericks, each instructor is provided individual training so he/she can successfully implement the new software. Status: Completed
D.	Workshops will be offered this summer as ROP staff transition to the AERIES student information system. Modules will also be developed online to enable distance learning and, when requested, one-on-one training will be provided by technology services. Status: In-Process
E.	ROP teachers and career specialist in the Newport-Mesa Unified School District attended the Education for Careers Conference in Sacramento. Status: Completed
F.	The human resources administrator and members of the business department have been involved in more than10 training sessions at the OCDE learning to implement the HR 2.0 System. Status: Completed
G.	Each department supervisor will start the 2014-2015 school year with a formal professional development plan for each staff member. Status: In-Process

VIII. Raise awareness of Coastline ROP and its connection to partner school districts and public education.

A.	The ROP has hired Full Capacity Marketing (FCM) to assist with the development of a marketing and communications plan. The market research phase is complete; a communication audit was conducted with business partners, parents, and students. FCM provided an overview of strengths, weaknesses, opportunities, and threats as they relate to our current brand strategies, communication tools, and customer processes. ROP staff will use this information in its strategic planning process. A new ROP logo and tagline has been suggested and is under consideration. The ROP website is currently being revised. Status: In-Process
B.	In the fall, Coastline ROP launched a county-wide project entitled, Computing-STEM. The goal of this C-STEM pilot project was to provide middle school, high school, and college students and teachers an opportunity to learn and utilize the UC Davis C-STEM program which integrates computer programming and robotics with Algebra and digital media classes. The capstone event for this project involved student teams competing in Orange County’s first UC Davis C-STEM RoboPlay Challenge and Video RoboPlay Competition held on May 31, 2014 at UCI. Coastline ROP’s education and partnership development specialist was responsible for this event and she worked with 12 middle and high schools, a community college, UC Davis, UC Irvine, teachers and professors and 16 computer scientists and engineers who volunteered as judges for the C-STEM day. This activity has strengthened our connection with the universities, community colleges, and secondary education. Status: Completed
C.	NMUSD currently has a CTE medallion and TUSD allows students to wear CTE cords at graduation. To complement the efforts of our districts and further highlight the success of ROP students, we asked district administrators if students could wear their Coastline ROP distinguished student medallion at graduation. Although all like the practice, some preferred to allow principals to make the final decision. Status: Completed
D.	To illustrate the connection between ROP and our partner districts, we have quotes for new signage that includes all six entities. Status: In-Process

IX. Formalize a program to communicate to ROP stakeholders information about student connections to college and careers.

A.	With the assistance of Full Capacity Marketing, we have developed a process for recording student success stories. ROP staff will be able to upload student information to our new website via an intranet. We have experimented with this process on the new CAROCP website and have uploaded more than 20 success stories. Status: Completed
B.	We published the ACHIEVE magazine which highlights students’ success in the classroom and in competitive events. Status: Completed
C.	We have increased the use of social media and our Facebook page is replete with announcements, pictures, links to relevant articles, student success stories, and more. Status: Completed
D.	A new video featuring nominated DSR students telling their inspirational stories debuted at the 2014 Coastline Distinguished Student Recognition event on May 31. The video will be used in the upcoming year to promote the importance of ROP to our industry partners and district stakeholders. Status: In-Process

X. Leverage opportunities resulting from the Local Control Funding Formula.

A.	The superintendent has been working with the CAROCP executive committee and the legislative advocate to determine a legislative solution for ROP funding. ROPs will pursue legislation to accelerate the 9-12 Grade Span Adjustment (GSA) which means that instead of those funds increasing between 10-12% over the next seven years, the GSA would be fully funded in 2015-2016. Funds would then be available to incentivize districts that spend dollars on CTE, and districts would receive matching funds for the dollars spent on CTE. Status: Completed
B.	ROP staff has attended numerous LCFF presentations to understand district requirements and how ROP services can augment the Local Control Accountability Plan. Status: Completed
C.	As stated above, the ROP is working with legal counsel and drafting a new Joint Powers Agreement (JPA) to address continued ROP funding under the new LCFF model. Status: In-Process

XI. Develop an efficient structure and organizational system to begin the WASC self-study process.

A.	The structure for our WASC accreditation process has been established. The assistant superintendent is the self-study coordinator. An instructional coordinator is serving as the report chair and the ROP has contracted with the former director of student services, Linda Kannow, to serve as the process chair. Status: Completed
B.	The following groups have been established to implement the process: leadership team, data team, criterion authors, focus groups and program groups. Status: Completed
C.	A timeline has been developed to ensure that all of the required elements of the WASC accreditation process are addressed and completed in a timely manner. Status: Completed
D.	A brief overview of the WASC accreditation process was presented to staff in December and the staff orientation was held on March 14. Status: Completed
E.	Focus groups are meeting on an as-needed basis; the ROP mission statement is under revision, the Expectations for Students (ESs) are being updated and will be called Student Learning Outcomes. Status: In-Process
F.	Surveys are being administered to stakeholders and the results will be incorporated into the self-study report. Status: In-Process
G.	Each staff member has completed a classroom observation of students and completed a student learning observation form. Status: Completed
H.	The first draft of the School, Community, and Student Characteristics Report is complete. Status: Completed
I.	The first draft of the Progress Report on Key Issues is complete. Status: Completed
J.	The self-study report will be sent to the visiting team in February and the site visit is planned for March of 2015. Status: In-Process

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