Coastline ROP

Our 2017-18 Priorities


Coastline ROP aspires to be recognized by its partner districts as the premier provider of innovative career technical education promoting student engagement, student achievement, and college and career readiness. The strategic priorities below will help us achieve this goal.

1. Increase outreach, communication and collaboration with all stakeholders to convey the value of CTE and ROP.


o Develop district specific data indicating how the ROP supports the LCAP and the College and Career Indicator.
With the development of the California School Dashboard and more specifically, the College and Career Indicator, the focus is on identifying pathway completers and other measurements that support student achievement. Appointments are scheduled for the education and partnership development specialist to meet with district staff to add afterschool ROP classes to district CALPADS systems. This will increase opportunities for students to become pathway completers and ultimately improve district scores on the College and Career Indicator. Additionally, the director of educational services is working with HBUHSD and Golden West College to develop a dual enrollment course. Dual enrollment is one of the measurements on the California School Dashboard.

o Develop a mobile schedule (WASC).
This project is complete and online. The schedule is now searchable and extremely user-friendly. This reduced printing costs by over $4,000.

o Expand outreach to PTAs.
Many career specialists have presented to their respective PTAs about ROP services. The superintendent has contacted all district PTA presidents and is scheduling phone and/or in-person meetings.

o Host snack and learns for counselors/district teachers.
Snack and Learns have been held at multiple sites. In addition, Educational Services has supported district college and career fairs in all five districts.

o Convey value of CTE/ROP to legislators by hosting local visits to our program and include business partners and students in the presentation.
The superintendent worked closely with Nancy LaCasse and Gerry Shelton to support AB 1743. The board president and the superintendent visited legislators in March and secured two additional co-authors for AB 1743 – Senators Bates and Moorlach. Two board members, the director of educational services and the superintendent attended a CTE Hearing on October 2 in Buena Park and the director of educational services and the superintendent attended a second hearing in Sacramento on February 21 to show support for AB 1743. Additionally, there has been a significant letter writing campaign to support CTE funding.
The director of educational services and the superintendent attended a local event for Assembly Member Harper.

o Arrange for board members to tour classrooms/internship sites.
o Implement the Blackboard notification system to enhance communication with parents and students.
After much trial and error, the Blackboard notification system has been successfully implemented. It has been configured so that student enrollment information is updated on a nightly basis. It is being rolled out in summer school.

o Continue to expand messaging using social media.
The social media committee has implemented a process to allow for daily postings to Facebook and Twitter and weekly postings to Instagram. The committee is analyzing the analytics to assess success. Social Media guidelines were developed for staff.

2. Strengthen relationships with business partners to expand work-based learning opportunities for students.


o Present at trade association meetings and Chambers of Commerce to expand teacher recruitment efforts and student internship opportunities.
The education and partnership development specialist regularly attends the Orange County Business Council Workforce Development Committee meeting and the Irvine Chamber of Commerce Business and Workforce Development Committee meeting. She has connected with all of the Rotary Clubs in our service area and presented to the Mission Viejo Rotary on March 7. She also participated in the Mission Viejo Chamber of Commerce planning meeting on linking businesses with STEM courses and has connected with multiple professional associations to determine potential areas of collaboration.
The director of educational services is the co-chair of CTEoc, which will enhance the ROP’s connections with CTE providers county-wide. He was instrumental in securing Assembly Member Rocky Chavez as the guest speaker for the CTEoc Summit.
Staff members participated in the OC Pathways Showcase event. A student from the summer Engineering and Manufacturing class was one of three students selected to ask questions of the guest speakers in front of an audience of over 400 business and educational partners. The guest speakers were Gwynne Shotwell, president and chief operating officer for SpaceX and Tim Buzz, vice-president of launch for Virgin Orbit.

o Develop a business outreach video.
The outline is complete and production is expected to begin this summer.

o Recognize business partners at events and in publications.
Presentation materials include recognition of partnerships including articles in the Coastline ROP electronic newsletter. Requests for permission from business partners to advertise partnerships on website and social media have been added to the Internship Program Evaluation and Affiliation Agreement.

3. Expand the collection and analysis of data to support the needs of Coastline ROP and its partnering districts.


o Realign course codes to CALPADS.
All course codes have been aligned to CALPADS.

o Improve the tools and methods used in identifying, collecting, analyzing, disaggregating and using relevant measurable objective student outcome data (WASC).
Common assessments for Digital Media Arts and Sports Medicine courses are resulting in data that was reviewed in Professional Learning Communities (PLCs) in February. Revisions to pacing guides and common assessments were made as the teachers had healthy discussions on instructional strategies. PLCs are scheduled for EMR, EMT, Art of Animation, and all health courses in the summer.
The director of educational services led staff in a data analysis activity at the end-of-year staff meeting.
The ROP participated in the second year of the CAROCP CTE Data Dashboard project which resulted in data that was shared during the legislative visits.

o Develop tools to assess student achievement of the SLOs in all classes and incorporate achievement data in program and classroom level decision-making (WASC).
This is the second year of implementation of the global lessons which were designed to address the Student Learning Outcomes (SLOs) in all courses. An assessment is conducted after each lesson and the data is reported to the ROP. The initial data is quite positive and shows acquisition of concepts.

o Identify and implement professional development activities for teachers to enhance capacity and implementation of (WASC):
- Student demographic and achievement data
- Differentiated curriculum and instruction strategies to improve student achievement in special populations
- Emerging instructional technologies

The instructional support specialist has created online modules in the areas of learning styles, classroom management, lesson planning, and technology in the classroom. PLCs were conducted in Digital Media Arts and Sports Medicine Courses in February to review data from the fall common assessments broken down by unit. Teachers shared instructional strategies that support student achievement.

o Update existing data and include new data sets relevant to partner districts’ LCAPs in SCSCR, and incorporate findings and implications from report in the annual organizational strategic planning process (WASC).
With the development of the California School Dashboard and more specifically, the College and Career Indicator, the focus is on identifying pathway completers and other measurements that support student achievement. This is addressed in Priority #1.


Enhance instructional offerings and support student achievement of college and career readiness indicators.


o Implement restructuring plan within new Educational Services department.
The restructuring plan has been successfully implemented streamlining communication and increasing the level of service to district partners.

o Conduct a thorough assessment of all ROP courses to ensure courses are meeting the needs of students, districts, and business and industry.
A course evaluation tool is complete and the examination of afterschool courses has begun. Steering Committee members will provide input on future offerings and locations.

o Explore new course offerings.
The ROP offered Engineering and Manufacturing Internship for the first time last summer. The internship sites were impressed with the caliber of student and their training. Interagency meetings in the spring yielded new courses to add this fall. In addition to new sections of medical courses and Sports Medicine, HBHS is adding Agriculture Aquaponics to support their sustainable agriculture program.
The director of educational services and one of the administrators met with the clinical research team at Hoag Orthopedic Institute to explore offering a clinical research internship course.

o Prepare for one-day WASC visit in March.
The visit in March was successful.

o Update and align all course outlines, descriptions, and syllabi to the current CTE standards and Student Learning Outcomes (WASC).
In an effort to support districts in their Perkins Federal Program Monitoring, the ROP will be converting course outlines to the format suggested by the California Department of Education (Perkins Division). The ROP will be transitioning to this new format this summer.

o Develop uniform key assignments and assessments of core competencies for each course (WASC).
Common assessments have been developed and are in place for six courses. It has been determined that the development of uniform assessments is the primary focus.
All health courses, EMR and EMT are beginning work this summer.

o Develop curriculum pacing guides for all courses and programs (WASC).
Digital Media Arts will be complete by the end of this year. Health courses, EMR and EMT will begin work this summer.

o Create a Student Handbook.
The handbook has been developed.

5. Promote an organizational culture that supports health, safety and life-long learning.

    o Examine results of Compensation Study.
The results of the Compensation Study have been examined, and the results were shared with the Board of Trustees. Job descriptions have been updated and a new Compensation Schedule was board approved in February of 2018.

o Offer professional development and increase opportunities for collaboration.
There were numerous opportunities for professional development and highlights include:
In-services for teachers included the following topics: data analysis, grading and assessment. Sports Medicine instructors were certified to teach CPR to their students.
Engineering and Manufacturing instructors participated in several industry specific professional development activities.
The dental instructor attended the California Association of Dental Assisting Teachers/California Dental Assistants Association Joint Annual Conference.
The education and partnership development specialist attended Grant Writing USA’s grant management workshop.
The superintendent’s new executive assistant attended the CSBA training for new assistants and a workshop on social media.
The new technology specialist attended MAC OS Support Training.
Educational Services is providing online professional development modules for instructors.

o Create a leadership development program.
The Leadership Team has decided to use the Leadership Development Institute to enhance training for potential leaders.

o Continue Coastline Cares to support the needs of staff members and the local community.
The staff at Snyder Site have been invited to participate in supporting the Pirate’s Cove Food Pantry at Orange Coast College. This is the local response to the statewide community college endeavor to serve the needs of homeless and hungry students.

o Review safety plan, conduct a site assessment and plan additional Snyder Site trainings and drills. Explore use of an anonymous tip line using Google Forms.
A site assessment has been completed. In February, NMUSD maintenance department replaced all exterior door locks with new locks that stay permanently locked. Specific doors for each building were identified as an entry point; these doors will utilize the LOCK BLOK device that was previously installed. This will help ensure buildings can be locked down quickly. Additional security measures such as improved lighting and security cameras are being explored.
The Snyder Site incident command system (ICS) organizational chart has been updated. New ICS binders for all Snyder Site staff are being created with expected distribution date in June. Current ICS folders contained limited information specific to a single responsibility, whereas the new binders will encompass all aspects. The plan is to cross-train all Snyder Site employees on the five ICS functions.
A Commit to Be Safe meeting was held on March 1 for Snyder Site staff. The meeting focused on using the CrisisGo app to issue a lockdown alert and practicing the response when a lockdown alert is received.
In April, the Snyder Site staff began holding monthly building drills, using the CrisisGo app. The drills are held the last Friday of each month. To date, the drills have focused on lockdown scenarios; however, this will expand to include other types of emergency situations. In addition, site lockdown drills are scheduled quarterly.
In lieu of using Google forms, we enrolled in the WeTip system which will be effective July 1st.

6. Seek additional opportunities to maintain and enhance program offerings.

  o Continue to participate in JPA Coalition.
The superintendent continues to collaborate with members of the JPA Coalition and School Services. This partnership with other JPA ROPs has proven to be instrumental in increasing support among the legislature for CTE and ROP programs.

o Fulfill requirements of Career Pathways Trust Grant, Pre-Apprenticeship Grant and CTE Incentive Grant.
All required reports and activities have been completed according to established timelines.

o Research and pursue additional funding opportunities.
The education and partnership development specialist provided information on grant opportunities and resources to teachers. The ROP received the Grant Award Notification for round 3 of the CTE Incentive Grant.

o Create a budget task force.
It was determined the leadership team would serve as the initial staff members to address the budget by working with each district partner. Cabinet members will be included next year in identifying possible reductions.

o Work with district partners to maximize level of services provided by the ROP.
The superintendent has been working with the Board of Trustees and Steering Committee members in an effort to balance the needs of district partners with the needs of the region while balancing the ROP budget. Three study sessions have been held to date. Steering Committee members will meet this summer to discuss regional offerings and potential new allocation models.


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